Privacy Policy

Effective Date: 20Nov24

1. Introduction

IDER Security, LLC (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard the information of our clients, employees, job applicants, website visitors, and others (“you” or “your”).

By engaging our services, applying for employment, or accessing our website, you agree to the terms of this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We may collect personal information that can identify you directly or indirectly, including but not limited to:

  • Contact Information: Name, address, telephone number, email address.
  • Identification Information: Date of birth, driver’s license number, passport number, social security number (as required for background checks and employment purposes).
  • Financial Information: Payment details, billing address, bank account information (for processing payments and payroll).
  • Employment Information: Resume details, employment history, qualifications, certifications, references, performance evaluations, disciplinary records (for job applicants and employees).
  • Client-Specific Information: Security needs, property details, access codes, and other information necessary to provide our services.

2.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and usage, including:

  • IP Address
  • Browser Type
  • Operating System
  • Pages Visited
  • Date and Time of Access

2.3 Cookies and Similar Technologies

We may use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device.

  • Types of Cookies Used:
    • Essential Cookies: Necessary for website functionality.
    • Analytical Cookies: Help us understand how visitors interact with our website.

You can manage your cookie preferences through your browser settings.

3. How We Use Your Information

We may use the collected information for various purposes, including:

3.1 Service Delivery

  • To provide, maintain, and improve our security services.
  • To personalize your experience with our services.

3.2 Communication

  • To contact you regarding service updates, inquiries, or customer support.
  • To communicate with employees and job applicants about employment matters.

3.3 Billing and Payments

  • To process transactions and manage client accounts.
  • To process payroll and employee reimbursements.

3.4 Legal Compliance

  • To comply with legal obligations, regulations, and law enforcement requests.
  • To conduct background checks as permitted by law.

3.5 Employment Purposes

  • To process job applications and make hiring decisions.
  • To conduct background and reference checks.
  • To manage employee records, benefits, and performance evaluations.
  • To comply with employment laws and regulations.

3.6 Marketing

  • To send promotional materials, newsletters, and other information (you may opt-out at any time).

3.7 Website Improvement

  • To analyze website usage and enhance user experience.

4. Disclosure of Your Information

We may share your personal information in the following circumstances:

4.1 With Service Providers

We may disclose information to third-party vendors and service providers who perform services on our behalf, such as:

  • Payment processors
  • Background check agencies
  • Payroll service providers
  • IT and cloud service providers
  • Legal and accounting professionals
  • Benefits administrators

These parties are obligated to protect your information and use it only for the purposes we specify.

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities, including:

  • Complying with legal obligations
  • Protecting and defending our rights and property
  • Preventing or investigating possible wrongdoing
  • Protecting the personal safety of users, employees, or the public

4.3 Business Transfers

In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the new owner.

4.4 With Your Consent

We may share your information with third parties when you have given us your explicit consent to do so.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

  • Encryption: Sensitive data is encrypted during transmission and storage.
  • Access Controls: Access to personal information is restricted to authorized personnel only.
  • Security Training: Employees receive regular training on data privacy and security practices.
  • Regular Audits: We conduct periodic security assessments to identify and mitigate risks.
  • Confidentiality Agreements: Employees and contractors are required to sign confidentiality agreements.

However, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law.

6.1 Client Information

  • Retained for the duration of the contractual relationship and as required for legal or regulatory purposes.

6.2 Employee and Job Applicant Information

  • Job Applicants: Information from unsuccessful candidates is retained for a period as allowed by law for potential future opportunities, unless you request deletion.
  • Employees: Information is retained for the duration of employment and as required by employment laws and company policies after termination.
  • Payroll and Tax Records: Maintained in accordance with legal and regulatory requirements.

6.3 Website Data

  • Retained for a period necessary to analyze and improve website performance.

7. Your Rights and Choices

7.1 Access and Correction

You have the right to request access to the personal information we hold about you and to request corrections if it is inaccurate or incomplete.

7.2 Deletion

You may request the deletion of your personal information, subject to certain legal exceptions, such as compliance with legal obligations or legitimate business interests.

7.3 Opt-Out

  • Marketing Communications: You may opt-out of receiving promotional emails by following the unsubscribe instructions in the email or contacting us directly.
  • Cookies: You can manage cookie preferences through your browser settings.

7.4 Data Portability

Where applicable, you have the right to receive your personal information in a structured, commonly used, and machine-readable format.

7.5 Non-Discrimination

We will not discriminate against you for exercising your privacy rights.

To exercise your rights, please contact us using the information provided in the “Contact Us” section.

8. Employee Data Privacy

We are committed to protecting the privacy of our employees and job applicants. This section outlines how we handle employee-related personal information.

8.1 Information Collection

We collect personal information from employees and job applicants for employment-related purposes, including:

  • Recruitment and Hiring: Resumes, employment history, references, background checks.
  • Employment Records: Performance evaluations, training records, disciplinary actions.
  • Payroll and Benefits: Bank account details, tax information, health insurance enrollment.
  • Legal Compliance: Information required for compliance with labor laws and regulations.

8.2 Use of Employee Information

Employee personal information is used for:

  • Managing employment relationships
  • Processing payroll and benefits
  • Evaluating performance and providing training
  • Ensuring workplace safety and security
  • Complying with legal and regulatory obligations

8.3 Disclosure of Employee Information

We may disclose employee information to third parties in the following circumstances:

  • Service Providers: Payroll processors, benefits administrators, tax authorities.
  • Legal Requirements: In response to legal processes or to comply with employment laws.
  • Consent: With the employee’s explicit consent.

8.4 Employee Rights

Employees have the right to:

  • Access and correct their personal information.
  • Request deletion of their personal information, subject to legal and contractual limitations.
  • Raise concerns about privacy practices without fear of retaliation.

8.5 Confidentiality and Security

  • Employee records are kept confidential and secure.
  • Access to employee information is limited to authorized personnel with a legitimate need to know.
  • Employees are trained on privacy and data protection policies.

9. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe that we have collected information from a child, please contact us, and we will take appropriate measures to remove the information.

10. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to review the privacy policies of any third-party websites you visit.

11. International Data Transfers

If you are accessing our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. By using our services, you consent to the transfer of your information to the United States.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective upon posting the revised policy on our website. The “Effective Date” at the top of this policy indicates when the policy was last revised.

We encourage you to review this Privacy Policy periodically for any updates.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

IDER Security, LLC

  • Phone: 419-409-4090
  • Email: info@iderprotect.com
  • Website: https://iderprotect.com